MODULES CONTACTS MODULE

Mass Mailer

The Mass Mailer allows you to send a template based e-mail to one or more contacts in your Contacts database.

To send a template based e-mail using the Mass Mailer:

Switch to the Contacts module.
Select one or more contacts in the Explorer panel (switch to list mode to select multiple contacts).
From the File menu, select E-Mail.
In window that opens, select a template to be used and press OK (see E-Mail Layout to learn how to create custom templates).
Use the E-Mail window to send the template e-mail to all the contacts you have selected.

The E-Mail Window

The E-Mail window resembles a standard send e-mail window. The standard properties are: To, CC, BCC, Subject, Attachments.

Destination (panel) - This panel displays the contacts you are going to send the e-mail (it appears only if you have selected multiple contacts). You can click each contact to preview it and check its properties. Each contact has a small icon on the left. A Red icon represent a contact with a valid e-mail address who haven't received the e-mail yet. A Yellow icon represents a contact with invalid e-mail address (and thus, a message can't be sent to this contact). A Green icon indicates that the e-mail has been sent successfully to this contact (you have to press the Send or Send All buttons, see below).
To (text box) - This box contains the e-mail addresses of the addressees. Click the book icon to add additional addresses from your Address Book (if installed in Windows).
CC (text box) - Allows you to enter additional e-mail addresses for "Carbon Copy" purposes. You would normally use this field to include the e-mail address of someone you wanted to receive a copy of the e-mail you are sending. Click the book icon to add additional addresses from your Address Book (if installed in Windows).
BCC (text box) - Similar to CC, but the people who receive the message won't be able to see the BCC addresses ("Blind Carbon Copy"). Click the book icon to add additional addresses from your Address Book (if installed in Windows).
Subject (text box) - Contains the e-mail subject.
Attachments (list) - You can attach files to be sent with this e-mail. Click the paperclip icon and browse for a file to be attached.
E-Mail Preview (text box) - This box displays a preview of the e-mail with all macros rendered as they will appear in the final message. You can edit the message in the box, if needed.
Spell Checker (button) - Click to see a list of languages available to spell check against. If any of the words in the text has not been recognized, the Spell Checker window will pop up (where you can modify the word, if necessary).
Send (button) - Sends the currently displayed e-mail message.
Send All (button) - Sends the email to all contacts listed in the Destination panel (this button is available only when you have selected multiple contacts before launching the mailer).